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Creating a Multi-page Brochure for Print and the Web

Creating a Multi-page Brochure for Print and the Web

finished brochureTo promote your products and services you have, traditionally, needed to produce PDFs to print or distribute documents and also create a web page or two to display them on the web. Now, Xara/MAGIX have made it easier for you – the new Page & Layout Designer is the first DTP program that enables you to publish a perfectly accurate WYSIWYG web version of your print documents so you can share them easily without the need to create a PDF.

Download the free trial version of MAGIX Page & Layout Designer and the free template and images and I’ll show you how easy it is to create a double sided flyer or multi-page brochure that you can save as a PDF and web document.

Unzip the components into a folder on your computer and you will see that we have provided you with a master template of a single page and some images.  Double click on the ‘A4flyer.xar’ file and it will open the template in MAGIX Page & Layout Designer.

Notice that some of the images go off the page – this is called ‘bleed’ and is required for commercial printing. The red line, which is the bleed margin, can be turned off by selecting ‘File’ then ‘Page Options’ and unchecking the ‘Bleed margin’ box.

2 template

I’m going to produce a double sided flyer for a Fruit Farmer so I’ll start by modifying and customizing the top imagery. Firstly, note an important tool – the Selector, which is at the top of the left-hand tool bar (it will have a beige background when in use). Select the right hand mustard color shape and delete the overlay by pressing the ‘delete’ key, then select the shape again and delete the solid shape.

To replace the photo drag one from your Windows File Explorer and drop it on top of the photo you want to replace. Now do that again for the second image. You can drag on the photo to move it or click-drag on the fill arrows to stretch or reduce your image or to change its angle.

Now select the Text Tool on the left hand tool bar, highlight the heading and then type in your own text to replace the default text. Try changing the font style and size. In the drop down menu of the font styles you will notice a Google fonts section – click on the ‘Add’ link to display the Google font picker with a choice of over 600 fonts that you can download and embed into your documents (you need to be connected to the Internet). Your readers will see the correct font, even if they do not have it installed on their computer. (I suggest that you only download the ones you want to use and not all of them!)

With the Text tool still selected we’ll change the introductory sentence. The text currently overlays the image so, to move it off the image, use the selector tool and click on the corner marker to reduce its size or use the keyboard cursor arrows to move the object to the right.

3 Header graphics

It’s common to have some items that are the same on all pages of your document. The heading text, header design and page footers are good examples. These are called ‘Repeating Objects’ and whenever a change is made to one, it will be made on all the pages.

We will make all of the heading elements repeat on any pages that we add to this brochure. Select the heading, right click on the mouse and choose ‘Repeat on all pages’. Do the same for the two photo shapes. For future reference, note that these objects will have a small flower symbol shown in the top right corner when they are selected. (Generally, the brochure and newsletter templates in MAGIX Page & Layout Designer already have the obvious objects set as ‘repeating’ i.e. headers, footers, etc. – you can, of course, make them not repeating, if you wish – select the repeating item, select the ‘Arrange’ menu then ‘Stop updating’ ).

4 repeating heading

The text in the first column of this template has been set to overflow onto the second column. We will add more text into the left hand column so that the second column overflows to automatically create a new page. Select the Text tool and add more text so that it overflows. When text overflows the bottom of a text area it will turn grey and you will see a ‘flow arrow’ that you can drag to any other empty text frame to create a flowing text story. We want it to overflow on to a new page, so click on the flow arrow in the bottom right of the text box and turn on the option to ‘Automatically create new pages’. (This will already be set in templates intended to be multi-page, e.g. newsletters).

5 autopage

Now we will change this page so that we have 3 columns across the full width of the page. With the Text tool still selected, right click on the text and then select ‘columns’ and enter 3. Select to change ‘all text areas’ and then ‘convert’ – there will now be 3 columns set up so that the text you enter will flow automatically from one column into the next. You can easily change the number of columns again, simply right click on the text and select how many columns you want.

6 3 columns

To insert a page break into a text area, use the Text tool and right-click at the point in the text where you want the break to occur. Then select ‘Insert’ and ‘Page Break’. All the text after the page break will now appear in the first linked text area on the next page.
Tip – you can also use the shortcut (Ctrl+Return).

There are even more clever things that you can do with the text. We will now make it wrap around an object. Drag in one of the fruit images that we have supplied, such as the cut-out orange (these are PNG format). With the selector tool, select the mage, right click for the menu options and select ‘Repel text under’. Now, as you move the image around the page, it repels the text. You can enlarge or shrink the image by dragging the corner handles. (You can also set the repelling margin by right clicking on the object and selecting ‘Repelling and Anchoring’).

7 repel text

Text flowing around a cut-out image

You can also anchor graphics and images to text which means that they will move with the text. Simply select the object, right click and select ‘Anchor to text’.

To embed any object into text as if it were a character – just select and copy it (Ctrl+C), place the text caret where you want it and paste (Ctrl+V).

8_buttonIf this were a longer brochure you might wish to insert page numbers. Use the Text Tool and place the text cursor where you want the number. Right click and select ‘Insert’, then choose from one of the available number formats. You can make it a ‘Repeating Object’ to have a page number on every page and when you  move or change the style of the number on one page those changes will be applied to all pages automatically. After inserting the page number on one page, select it and then select ‘Repeat on all pages’ to place it in the same position on all pages.

If you want to create a new page similar to the current one, just click this icon on the top bar. (Or the Edit > Pages menu.) If you want to add a new page from the templates in the Designs Gallery, just drag the page design onto the current document.

When you have finished your brochure you will probably want to save it as a PDF, ready for emailing or printing. Select  ‘File’ then ‘Export..’ and then set the ‘Save As Type’ to be PDF. For commercial printing use the PDF/X option.

Use the unique ‘Web Document’ publishing feature of MAGIX Page & Layout Designer to publish an accurate web version of your brochure as a web page. You don’t need to do any HTML or web authoring. To preview your web document, select ‘File’ and then ‘Preview web document’ or select F5. To publish it on the web, select ‘File’ then ‘Publish web document’. You can use your own web space, or use the free web space included. When you publish it you will be given a link that you can share.

That’s it!  See the finished brochure

It’s so quick and simple. I hope you enjoy using MAGIX Page & Layout Designer

One comment

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